aF offers a number of digital advertising, social media management, reporting and distribution tools (whether current or in development) that are accessible via our website and web-based applications, including the Feed Platform (see our Terms and Conditions for a fuller description). Through these platforms, you can manage your social media marketing and advertising campaigns, engage with your audiences, schedule and publish messages and analyze the results of these activities on social media and streaming platforms.
Collectively, we refer to these tools as our "Services".
When you link your existing social media accounts to your Feed account, you can choose to instantly access, collect, process and visualise data and content on your Social Networks, and to run marketing campaigns through those Social Networks via your Feed account. Our Services also enable you to customize and connect your Feed account to a series of third-party services, including but not limited to Social Networks, Streaming Services and various e-commerce and ticketing websites ("Third-Party Services").
The collection of your information by these third parties is governed by the Third-Party Services' privacy policies and terms. We recommend you carefully review their privacy policies and terms, as aF is not responsible for Third-Party Services.
Any collection, use, and management of personal information by: social networks, including but not limited to Facebook, Instagram, Twitter, and LinkedIn (collectively, the "Social Networks"); streaming platforms, including but not limited to Soundcloud, Spotify and YouTube (collectively, the "Streaming Services"); or e-commerce and ticketing sites including but not limited to Shopify and Eventbrite are each governed by their respective privacy policies and terms. When using Social Networks and Streaming Services, you are required to comply with their privacy policies and terms. We recommend you carefully review their privacy policies and terms, as aF is not responsible for the Social Networks.
Personal information does not include information that has been anonymized or aggregated in such a way that it can no longer be used to identify a specific natural person, whether on its own or in combination with other information.
The personal information that we collect falls into three broad categories: Account Information, Content and Logs, Usage & Support Data:
You may provide us with information in connection with the creation and management of your account for the Services. This could include: your name, email address, location, address; your preferences such as language, time zone, and the types of communication you would like to receive from us; and image (if you choose to provide this). We may also obtain this information if you choose to use a social login service, such as Facebook Login, to create or access your account.
Billing and other payment information: if you use paid-for or premium parts of our Services, or if you make another financial transaction using our Services (such as purchasing a Third-Party App or any payments made through Third Party Services), we (and our third-party payment processors) will collect information about the purchase or transaction. This includes billing details and credit card information, other account and authentication information. We also collect other information related to the Services you have acquired from us, including the type of plan, number of team members, and transaction information related to the Services.
Marketing, surveys and research
If you choose to participate in our surveys and research, or request information from us about our Services, we may collect information about you related to those surveys and research including your contact information, such as your name, email address, telephone number, organization name and address and general information about your organization that you choose to provide, such as annual company revenue, number of employees, and industry.
In addition, we may collect information on email open and click rates, including whether individuals clicked on links, and which web pages are visited after opening the email.
Using our website
We use your information for the purposes described below:
Providing, securing, understanding and developing our services
aF does not rent or sell your information. We restrict access to your information to authorized employees and we do not share your information with third parties except in the circumstances explained below.
Directors, Employees and Authorized Contractors
Our directors, employees and authorized contractors may need to access information about you when required to perform their job and provide our Services. For example, in order to carry out customer service we would need access to your account to validate your identity and respond to your question or request; our team would need access to your contact information to ensure this information is sent correctly and any unsubscribe requests are properly managed; and staff would need to review information to investigate attempted denial of service attacks, fraudulent account activity, or other attempts to compromise the Services.
All our directors, employees and contractors are required to agree to maintain the confidentiality and protect the privacy of your information.
Service Providers, Authorized Resellers, and Partners
We may share limited information about you to authorized service providers we use for marketing services, communicating with you, managing our customer database, the provision of professional services, and providing and managing the Services (including hosting data centers, securing our Services, and payment processing). For example, these may include (but are not limited to): Google Suite (email communications and other administrative tasks), Mailchimp (communication of newsletters and other updates), Google Cloud Platform (Cloud Service Provider - Infrastructure and Storage), Sendgrid (Cloud Service Provider - In-App Email), Zendesk (Cloud Service Provider - Customer Support Services).
Where you have purchased a service from an authorized reseller or partner, we may provide information about you to (and may receive information about you from) the reseller or partner as necessary to support your use of the service you purchased.
Social Networks, Streaming Partners and Third-Party Services
Where you are using our Services and have chosen to connect your Social Networks or Streaming Services to our Services, or if you authorize a Third-Party Service to access your account, you are agreeing to provide information about you to the Social Networks, Streaming Services and the Third-Party Services (as applicable) under their respective terms and privacy policies.
Where your employer, manager, agent or another authorized agent or entity has purchased Services on your behalf, we may disclose information about you such as your name and email address, and some usage information including whether a user has logged in to the Service, frequency of login, time spent using the Services.
Law Enforcement, Government Agencies, and Professional Advisors
We may need to disclose information about you where we believe that it is reasonably necessary to comply with a law or regulation, or if we are otherwise legally required to do so, such as in response to a court order or legal process, or to establish, protect, or exercise our legal rights or to defend against legal claims or demands.
In addition, we may be required to disclose information about you if we believe it is necessary to investigate, prevent, or take action: (a) against illegal activities, fraud, situations involving potential threats to our rights or property (or to the rights or property of those who use our Services), or to protect the personal safety of any person; or (b) regarding situations that involve the security of our Services, abuse of the Services infrastructure, or the Internet in general (such as voluminous spamming, or denial of service attacks).
aF as a Data Controller
aF acts as a Data Controller when we are:
Legal bases for processing when aF is a data controller
The legal bases for processing information about you include:
aF as a data processor
Where you are using our Services and making decisions about the personal data that is being processed in the Services (including selecting the Social Network accounts you wish to connect to the Services, or uploading and using Content), you are acting as a data controller and aF is acting as a data processor.
The Content that flows through our Services may include personal information of all types, including but not limited to the following categories:
As the user, you are the data controller of your Content and we are the data processor for such Content. Where we process Content, we do so at your direction and on your behalf in accordance with the instructions you give us through the Services. When you connect your social media accounts through our Services, we only access, process, and use the Content to provide our Services subject to our Terms & Conditions and the various terms and conditions imposed by the Social Networks. We may, in limited circumstances process Content for the purposes of improving the Services and functionalities users ask for.
If you are using the Services as an authorized user or agent of an aF customer (whether that customer is your employer, another organization, or an individual), that customer determines its own policies (if any) regarding storage, access, modification, deletion, sharing, and retention of personal information and Content, which may apply to your use of the Services. Please check with that customer about the policies and settings it has in place.
As a user, you may update or correct most of your Account Information by logging in to your account to edit your profile. To make a request to have Account Information returned to you, removed, or to make additional corrections, please email our privacy team. Requests to access, correct, or remove your information will be handled within thirty (30) days and may be subject to a fee as permitted by applicable law.
If you would like to exercise such rights, please contact our privacy team. We will consider your request in accordance with applicable laws. To protect your privacy and security, we may take steps to verify your identity before complying with the request.
You also have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.
In order that we can carry out our Services, you can choose to connect your aF account with Social Networks, Streaming Services and distribution platforms.
While we endeavour only to facilitate access to Social Networks, Streaming Services and Third-Party Apps that share our respect for your privacy, we cannot take responsibility for the Content or privacy policies of any Social Networks or Third-Party Apps. We encourage you to carefully review the privacy policies of any Social Networks or Third-Party Apps you access via the Services.
We retain your information only as long as required to provide the Services requested by you, for record keeping purposes, to comply with our legal obligations, resolve disputes, and enforce the terms for the Services.
After it is no longer necessary for us to retain information about you, we will dispose of it in a secure manner or anonymize the information.
Please note that certain personal information may need to be retained by aF for a period of time following the cancellation of your account where this is necessary for our legitimate business purposes or required or authorized by applicable law. Our specific retention periods for personal information are documented in our internal retention policies and any applicable retention schedules that we maintain as required by applicable law.
aF follows industry best practices to protect personal information from loss, misuse, and unauthorised access or disclosure. These steps take into account the sensitivity of the Account Data and Content we collect, use, process and store, and the current state of technology.
We encrypt data where appropriate to ensure that your information is kept private. We undertake vendor security and privacy reviews to ensure that vendors follow our stringent requirements to safeguard your information, and we also enter into data protection agreements with our vendors. All payment information is fully encrypted and handled only by PCI certified organizations.
Our Services are not directed to children under 16 and we do not knowingly collect personal information from children under 16. In addition, you are not permitted to use our Services if you do not meet the minimum age requirement applicable to our Services in your jurisdiction. If you learn that your child has provided us with personal information without your consent, please contact our privacy team. If we learn that we have collected personal information of a child under 16 we will take steps to delete such information from our files as soon as possible.
If you have any questions, concerns or feedback, please email our Privacy team and Privacy Officer/Data Protection Officer: firstname.lastname@example.org.